Aug. 05, 2024
ERP

How Gevasol built a nearly paperless manufacturing operation with Priority ERP

Country:

Netherlands

Website:

Gevasol

Key results at a glance

18

global entities

3

advanced manufacturing technologies deployed

1

unified manufacturing platform

About Gevasol

Gevasol B.V. is a Dutch manufacturer specializing in high-precision components and assemblies for fluid handling applications, with a strong focus on the agricultural sector, including milking robot technology. The company is part of an international group consisting of 18 companies operating around the world.

Manufacturing highly engineered products requires close coordination between engineering, production, purchasing, inventory, and quality teams. As the organization continued to grow internationally, Gevasol needed an ERP platform capable of standardizing processes while providing every department with real-time access to operational data.

The Challenge: Managing Complex Manufacturing Across A Global Organization

The Challenge: Managing complex manufacturing across a global organization

Gevasol manufactures a wide variety of components, assemblies, and custom parts, each with different production routes, inventory requirements, and operational workflows. Managing this complexity while maintaining visibility across departments required more than disconnected systems or paper-based processes.

As part of an international group with operations spanning 18 entities, the company also needed a solution that could support multilingual users, standardized business processes, and real-time reporting across locations. Management wanted immediate access to operational information without waiting for reports, while production teams needed a system that would guide employees through every stage of manufacturing.

Key challenges included:

  • Managing complex manufacturing processes involving multiple product types
  • Coordinating information between departments without relying on paper
  • Providing real-time operational visibility for management
  • Supporting multilingual users across 18 global entities
  • Standardizing processes while maintaining operational flexibility
The Solution: A Digital Manufacturing Platform Built Around Real-Time Information

The Solution: A digital manufacturing platform built around real-time information

Gevasol implemented Priority ERP to digitize its manufacturing processes, automate the flow of information between departments, and provide real-time visibility across the business. Rather than simply replacing legacy software, Priority became the operational backbone connecting engineering, production, purchasing, inventory, and management through one integrated platform. The intuitive interface also made user adoption remarkably straightforward. As Plant Manager Michael Smits explains, “the system is so easy to understand and easy to learn, so intuitive, without extensive training or learning.”

One of the biggest improvements was the ability to access business information at every level. Management can monitor operations through real-time dashboards and, when needed, move directly from high-level KPIs into transaction-level detail. According to Rene Beuving, VP of Fluid Control “Priority gives us the opportunity to quickly look at high-level data but also at the push of a button, drill down into the details,” allowing managers to make faster, more informed decisions.

Priority also enabled Gevasol to redesign its manufacturing workflows around digital processes instead of paper. Information now moves automatically between departments, ensuring employees always have the information they need without relying on printed documents or manual handoffs. As Smits describes it, “We managed to create a process in Priority which is almost paperless.”

Rather than relying on emails or verbal communication, each department works from role-specific screens that automatically display pending work. “The screens of the different departments are designed in a way that if a to-do appears, it will pop up on their screen. They know exactly what to do,” says Smits. This automated task management keeps production moving while improving coordination between teams.

As part of an international organization comprising 18 entities, Gevasol also needed an ERP capable of supporting multilingual users while maintaining standardized processes worldwide. Priority's multi-language and multi-company capabilities provide exactly that. As Smits notes, “We're an international company. We have English as the main language, but in the group we have 18 entities all over the world with different languages and different currencies, so we have all information about all currencies in different columns and different styles and reporting.”

The Results: Better Visibility, Less Paper, Faster Decisions

The Results: Better visibility, less paper, faster decisions

Area
Before Priority ERP
After Priority ERP

Information access

Before Priority ERP
After Priority ERP

Data was scattered across systems, spreadsheets, and paper documents, making it difficult to get a complete overview of operations.

All operational data is centralized in one ERP system, providing real-time visibility across all departments and entities.

Communication

Before Priority ERP
After Priority ERP

Departments relied on emails, verbal updates, and manual handovers, often leading to delays or miscommunication.

Workflows are automated, and tasks are pushed directly to users' screens, ensuring clear and timely execution.

Paper usage

Before Priority ERP
After Priority ERP

Production and administrative processes

Processes are largely paperless, with digital

Before Priority ERP
After Priority ERP

depended heavily on printed documents and manual record-keeping.

workflows ensuring all information flows through the system.

Decision-making

Before Priority ERP
After Priority ERP

Management decisions were based on delayed or incomplete information, requiring time-consuming data gathering.

Managers can access real-time dashboards and drill down into detailed data instantly for faster, more informed decisions.

Multi-entity standardization

Before Priority ERP
After Priority ERP

Each entity operated with varying processes and systems, limiting consistency across the group.

All 18 entities operate on a standardized ERP platform with multi-language support and unified processes.

A foundation for continued growth

For Gevasol, Priority ERP is more than a manufacturing system, it is the platform that connects people, processes, and information across the entire business. By digitizing workflows, automating task management, and providing real-time operational insight, Gevasol has built a scalable foundation capable of supporting increasingly complex manufacturing operations across its global organization.

 

“For me as a plant manager, it's all about being in control and feels very natural for me to work with Priority. We are operating in a very quickly changing environment. Priority clearly is a system that is intuitive and has the ability to change with us.”

Michael Smits, Plant Manager, Gevasol B.V.

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